Head of Administration & Procurement (Senior Manager to Vice President) - For Shanta Life Insurance PLC- Job ID: 1497827

Shanta Life Insurance PLC is looking for Head of Administration & Procurement (Senior Manager to Vice President)

Job Description / Responsibility

1. Office Administration and Support

• Oversee daily office operations to ensure a professional and efficient work environment.
• Supervise the coordination with internal departments to provide administrative support for meetings, events, and other activities.
• Manage office maintenance, including utilities, cleanliness, and facilities upkeep.
• Ensure timely payment of utility bills, lease agreements, and service contracts.

2. Vendor Management and Relations

• Identify, evaluate, and maintain strong relationships with vendors and service providers.
• Negotiate contracts and service agreements to secure cost-effective and quality services.
• Monitor vendor performance and resolve any service-related issues.
• Regularly assess the market for competitive pricing and service quality.

3. Procurement and Purchasing

• Manage the end-to-end procurement process, including requisition, vendor selection, and purchasing.
• Ensure compliance with company procurement policies and budgetary constraints.
• Maintain accurate records of purchases and payment approvals.
• Work closely with finance and other departments to ensure timely procurement of goods and services.

4. Ensuring Office Security

• Supervise and monitor office security measures, including surveillance systems and access control.
• Liaise with security service providers to ensure the safety of employees, assets, and premises.
• Conduct periodic audits of security protocols and implement improvements as needed.

5. Inventory Management

• Manage office supplies inventory to ensure optimal stock levels at all times.
• Conduct regular inventory audits to track and control usage.
• Implement effective inventory tracking systems and maintain accurate records.

6. Support Staff Management

• Supervise support staff, including housekeeping, drivers, and security personnel.
• Provide clear job instructions, monitor performance, and ensure a high standard of service.
• Organize training and development programs for support staff as needed.
• Address any grievances or issues promptly and professionally.

7. Outdoor Travel Management

• Plan and coordinate travel arrangements for employees, including transportation, accommodation, and itineraries.
• Manage relationships with travel agencies and transportation providers to ensure cost-effective and quality service.
• Handle travel-related documentation, including approvals, reimbursements, and compliance with company policies.

Educational Requirements

• Minimum Bachelor’s degree. Master's degree will be preferred.

Experience Requirements

• 7 to 10 year(s)
• The applicants should have experience in the following business area(s):
• Insurance

Additional Requirements

• Experience: Around 7 - 10 years of experience including at least 3 years in a leadership role.
• Strong negotiation and contract management skills.
• Knowledge of procurement governance and compliance.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple priorities under tight deadlines.

Job Location

Dhaka